Disclaimer and Privacy Policy

The original of below texts etc shall be in Japanese. The English translation is for reference purpose only.

INTELLEX HOLDINGS Co.,Ltd. Privacy Policy

Intellex Holdings Co.,Ltd. (hereinafter referred to as "the Company") engages in business activities primarily focusing on real estate sales, real estate leasing and real estate consulting.

Recognizing the importance of protecting personal data and upholding its social responsibility to manage it appropriately, the Company has established the following Privacy Policy, committed to its implementation and maintenance:

1. Basic Policy

  1. For the purpose of conducting its business, the Company shall acquire, use, and provide personal information in an appropriate manner for clearly defined purposes, and shall take measures to ensure that personal information is used only within the scope of these purposes.
  2. The Company shall fully comply with all applicable laws, governmental guidelines, and other standards concerning the handling of personal information, including "specific personal information" (such as personal identification numbers).
  3. The Company shall implement appropriate security measures to prevent risks such as leakage, loss, damage, or destruction of personal information, and shall take corrective measures as necessary.
  4. The Company shall establish a dedicated contact point for complaints and respond promptly and sincerely to inquiries.
  5. The Company shall continually review and improve its personal information management system.

Established: April 1, 2005
Last Revision: February 27, 2025
150-0031
9F, Shibuya Sakura Stage Sakura Tower, 3-2 Sakuragaoka-cho, Shibuya-ku, Tokyo
INTELLEX HOLDINGS Co.,Ltd.
President & Representative Director, Seiji Toshinari

Contact Point for Inquiries regarding Personal Information

150-0031
9F, Shibuya Sakura Stage Sakura Tower, 3-2 Sakuragaoka-cho, Shibuya-ku, Tokyo
Intellex Holdings Co.,Ltd., Contact Point for Inquiries regarding Personal Information
TEL : +81-3-6809-0921　FAX : +81-3-6809-0926
E-MAIL : privacy@intellex.co.jp

Please click here for Inquiries (Contact Point for Inquiries regarding Personal Information)
For requests regarding disclosure, correction, or suspension of use of personal information, please also contact us here.

Regarding the Handling of Personal Information

As part of our commitment to protecting personal information, we have outlined below the details that individuals should be aware of, along with the matters that are subject to public disclosure regarding the handling of personal information.

1.Business operator in charge of handling personal information and personal information protection manager

150-0031
9F, Shibuya Sakura Stage Sakura Tower, 3-2 Sakuragaoka-cho, Shibuya-ku, Tokyo
INTELLEX HOLDINGS Co.,Ltd.
President & Representative Director, Seiji Toshinari
Personal Information Protection Manager, Human Resources & General Affairs Department Manager

2.Purpose of Use of Personal Information

Purpose of Use of Retained Personal Data

This refers to personal information directly obtained from individuals by our company, primarily through consent forms, written agreements, or online consent confirmations.
The purposes of use are as follows.
For personal information obtained through these methods, individuals have the right to request disclosure and other related actions. We will respond promptly to such requests in accordance with applicable regulations.
For more information, please see the section titled "Items Subject to Disclosure."
(Please note that in certain cases, some or all of the requested information may not be disclosed due to applicable exceptions.)

Information collected when using our products or services, requesting materials, or making inquiries

  1. Provision of information and services, and fulfillment of contracts, related to real estate transactions, including purchase, sale, brokerage, leasing, and management, as well as contracts concerning Specified Joint Real Estate Ventures.
  2. Provision of Housing History Information.
  3. Outsourcing within the necessary scope to achieve the objectives stated in 1. and 2. of this section. We only entrust such tasks to contractors who meet our strict personal information protection standards.
    • Companies involved in real estate management, etc.
    • Construction companies engaged in repair and interior work for real estate, etc.
    • Real estate survey institutions, etc.
  4. Provision of information on products, services, etc., related to living accommodations associated with the real estate handled by the Company.
  5. Issuance of compliance report for renovated residential real estate by the Renovation Council.
  6. Utilization of the Company's accommodation facilities, restaurants, etc., provision of travel, event services, and information.
  7. Business operations related to various insurance contracts, insurance claim payments, and service provision.
  8. Communication through postal mail, telephone, email, etc., for the provision of products, information, and services as outlined in 1. and 3., including sales and marketing activities (such as surveys requests), customer trend analysis, and research analysis such as product development.
  9. Preparation of payment settlement documents for real estate transfers. (Note: The seller's personal identification number is exclusively used for 9.)

Information regarding Business Partners

  1. Business and sales activities associated with the provision of the Company's products and services.
  2. Fulfillment of business transactions and necessary communications related thereto.

Personal Information of Applicants and Employees (including specific personal information such as the Individual Identification Number):

  1. Used for the management of recruitment activities and administrative operations, including personnel, labor, social insurance, taxation and other related matters.
Purposes of Use of Personal Information Other than "Retained Personal Data"

This category refers to personal information obtained by INTELLEX Co., Ltd. through means other than direct collection from the individual, such as information entrusted to INTELLEX Co., Ltd. by clients or third parties for the purpose of performing all or part of commissioned operations.
The purposes of use are as follows:

Information entrusted by business partners and related data

  1. To perform operations commissioned to Intellex by business partners.

Information entrusted by public agencies or equivalent institutions

  1. To create, manage, or otherwise handle data as required for the commissioned operations.

Note: Except in cases permitted by the Act on the Protection of Personal Information or when requested by public authorities or other government agencies, our company will not provide personal information to third parties without the customer's consent.

3.Joint Use of Personal Information

The Intellex Group may jointly use personal information obtained by its group companies to achieve the intended purposes and provide better services.

  1. Types of Personal Information to be Jointly Used:
    This includes but is not limited to name, gender, date of birth, address, telephone number, email address, occupation, asset status, contract details, transaction history, and any other details necessary to achieve the purposes outlined in section 2, "Purpose of Using Personal Information" above.
  2. Scope of Joint Use:
    Personal information may be jointly used only among Intellex Group companies. For details on the companies involved, please refer to the following websites:
    https://www.intellex-hd.co.jp/profile/group/ (Japanese only)
  3. Purpose of Joint Use:
    The joint use of personal information is limited to achieving the purposes described in section 2, "Purpose of Use of Personal Information".
  4. Party Responsible for Managing the Personal Information:
    INTELLEX HOLDINGS Co.,Ltd., Personal Information Protection Manager, Human Resources & General Affairs Department Manager

4.Security Management

INTELLEX Co., Ltd takes the protection of personal data seriously and has implemented comprehensive security management measures, including:

  • Organizational Management: Establishing a security framework and internal security policies.
  • Personnel Management: Ensuring appropriate use of data and providing security and compliance training to employees.
  • Physical Management: Safeguarding equipment and devices, including secure password management.
  • Technical Management: Implementing antivirus protection, access controls, and system logging.

These measures are applied across all areas to maintain the security and integrity of personal data.

5.Requests Regarding Retained Personal Data

When an individual makes a request to the Company regarding their retained personal data, this includes requests for disclosure, notification of purpose of use, correction, addition, or deletion, suspension of use, suspension of provision to third parties, and disclosure of provision to third parties (collectively, "Requests").

The personal data subject to such requests generally includes the information described in Section 2 above, "Purpose of Use of Personal Information," or any other personal data over which the Company has authority to act.

  1. Point of Contact for Information Disclosure Requests.
    To request disclosure or any other action regarding retained personal information, please contact the Company's Contact Point for Inquiries regarding Personal Information directly. The below items 2. to 5. outline the procedures for making such requests.
  2. Documents Required for Disclosure Requests.
    For actions such as disclosure, notification of purposes of use, correction, addition, deletion of retained personal information, suspension of use, deletion, and suspension of provision to third parties, please complete the necessary information in the "Personal Information Disclosure Request Form" (Japanese only) and submit it by mail to the Company's Contact Point for Inquiries regarding Personal Information. The Request Form can be obtained via the above link.
  3. Fee for Information Disclosure Requests and Notification of Purposes of Use
    A fee of 1,200 yen (including consumption tax) shall be charged per information disclosure request and notification of purposes of use of retained personal information. Please ensure to enclose 1,200 yen worth of stamps or a postal money order when sending the request form.
    Postal money orders (yūbin teigaku kogawase; available at Japanese post offices) are accepted. Fees associated with obtaining them are the customer's responsibility.
  4. Persons eligible to make information disclosure requests.
    Those eligible to make information disclosure requests are:
    4.1 The individual concerned (the individual identified by the personal information subject to disclosure)
    4.2 Their proxy (an individual entrusted by the individual identified by the personal information subject to disclosure or their legal representative like a legal guardian)
  5. Documents Required for Identity Verification
    When making requests for information disclosure, the requester shall provide documents to verify their identity as either the individual concerned or as a proxy, e.g., a power of attorney.
    5.1 Individuals requesting disclosure are asked to attach one of the following:
      5.1a. One copy of the individual's driver's license, passport, or residence card
      5.1b. One copy of the resident certificate (jūminhyō; issued within the last three months); along with a copy of either of the below: the individual's health insurance card, their certificate for a (Japanese) national qualification, their student ID (university or high school):
    totaling two documents.
    5.2 If the requester is a proxy:
    Along with the documents listed in the above 5.1 "Individuals requesting disclosure are asked to attach one of the following" under 5.1a and 5.1b, please also provide a power of attorney signed by the individual concerned.
    (Please affix the seal of the concerned individual on the power of attorney and attach a copy of their seal registration certificate. If the proxy is a legal representative such as a legal guardian, please submit a document that demonstrates the relationship with the individual concerned.)
    Additionally, if the proxy is a qualified professional such as a lawyer, please provide their occupation name and registration number.

6.Complaints, Consultations, and Inquiries regarding Personal Information Protection

Questions, complaints, doubts, or any other inquiries about the Company's efforts in personal information protection shall be directed to the Company's " Contact Point for Inquiries regarding Personal Information."

INTELLEX HOLDINGS Co.,Ltd. Contact Point for Inquiries regarding Personal Information:

9F, Shibuya Sakura Stage Sakura Tower, 3-2 Sakuragaoka-cho, Shibuya-ku, Tokyo, 150-0031
TEL : +81-3-6809-0921 (weekdays 9:30-18:30; Japanese language only)
FAX : +81-3-6809-0926
E-MAIL : privacy@intellex.co.jp
Please click here for Inquiries (Contact Point for Inquiries regarding Personal Information)

Disclaimer

  • Please note that your use of the Intellex Holdings Co.,Ltd. website implies your acceptance of the following terms.
  • While Intellex Holdings Co.,Ltd. and its subsidiaries ("the Intellex Group") make every effort to maintain the accuracy and reliability of the information provided on its website, the Intellex Group cannot guarantee that the information available on or through the site is accurate, or useful. Accordingly, the Intellex Group disclaims any legal liabilities or obligations arising from your reliance on the information presented herein.
  • The Intellex Group shall not be liable for any damages resulting from the use of information (including data) obtained from this website. Furthermore, the Intellex Group shall not be held liable for any consequential damages, including but not limited to direct or indirect damages, or loss of profits, arising from the utilization of information sourced from this site.
  • The Intellex Group shall not bear any responsibility for the content of external websites linked to or from this website, or other independently operated websites, nor shall the Intellex Group be held liable for the protection of customers' personal information on such external sites.
  • The Intellex Group reserves the right to modify or remove content from this website without prior notification.
  • Additionally, communication limitations or other factors, such as users' computer environments, may affect the normal functioning of this website.

Intellectual Property Rights

The intellectual property rights concerning the texts, graphics, designs, trademarks, and logos posted on this website belong to the Intellex Group or the right holders who have granted the Intellex Group permission to use this information. Unauthorized reproduction is strictly prohibited.

Operating Environment

This website has been maximized for operation in the following environment:

For desktop devices:
Operating System: Windows 10, Mac OS 10 or later
Web Browsers: Latest versions of Microsoft Edge, Mozilla Firefox, Google Chrome, and Safari

Note: Please note that this website does not support Internet Explorer.

For smartphones:
iOS 11 or later with the latest version of Safari or Google Chrome
Android 7.0 or later with the latest version of Google Chrome

Note: Viewing the website in environments other than the ones above may result in display issues with the content.

Scripts

INTELLEX HOLDINGS Co.,Ltd. website relies on JavaScript. If JavaScript is not supported or disabled, pages may not display as expected. To ensure optimal browsing, please enable JavaScript when using the Group's site. (JavaScript is typically enabled by default in most browsers.)

Note: Despite meeting the conditions above, there may still be instances where the website cannot be accessed properly due to individual machine environments. The Intellex Group appreciates your understanding.

SSL Encrypted Communication

This website uses industry standard SSL (Secure Sockets Layer) encryption to protect clients' personal information during transmission. Please note that depending on the user's environment (browser settings, network configuration), SSL encrypted communication may not be available.

Access Logs

INTELLEX HOLDINGS Co.,Ltd. website records user information in form of an access log. This access log typically includes the visitor's IP address, browser type, domain name, access time, access frequency, and other related data. The access log shall be used for maintenance, operation, statistical analysis of usage patterns, and for reference in content improvement of this website.

Cookies

This website uses cookies for enhancing service quality, gathering statistical data, and for other purposes. Cookies are small data files sent from servers to user's computers or devices when the user visits a website. Cookies are employed to improve services and enhance the website's usability. Information about the pages viewed by users, collected through cookies, may be combined with personally identifiable information, and utilized for user identification purposes. Additionally, this website may use third-party cookies to enhance advertising systems and recommendation services offered by entities, including but not limited to Google LLC, Yahoo Japan Corporation, Meta Platforms, Inc., and LINE Corporation. Users can choose to accept or decline cookies by configuring their browser settings to display a warning upon receiving cookies. However, it is important to note that rejecting cookies may limit access to certain services on this website. Moreover, depending on the user's environment (browser settings, internet connection), it may not be possible to reject cookies.

Behavioral Targeting Advertising Using Cookies

About Behavioral Targeting Advertising:

This website engages with advertising distribution service provider for behavioral targeting advertising services. This involves supplying these providers with users' behavioral history information (including accessed URLs, content, referral order, etc.) and attribute information (such as age, gender, occupation, residential area), within a scope that does not identify individuals.
If you prefer to opt-out of behavioral targeted advertising and cease providing behavioral history information, please visit the opt-out settings page of each advertising distribution service provider listed below and follow the described procedure.

Please note that it may take some time for these settings to be reflected in the system. Once the settings are reflected, advertisements not based on behavioral targeting will be displayed.

Opt-out of Behavioral Targeting Advertisements Delivery and Cease of Providing Behavioral History Information.

(Japanese language links only) 

Web Beacons

Web beacons, also referred to as clear GIFs, are small graphic images embedded in web pages or HTML-formatted emails. This website might combine the browsing data collected through web beacons with personally identifiable information to enhance user experience. This data will be utilized to provide more accurate and personalized content to users, improve service quality, and gather statistical insights.

Individual URLs

Certain informational emails sent to users may include URLs with encrypted parameters designed to identify the user, known as individual URLs. INTELLEX HOLDINGS Co.,Ltd. website may collect users' browsing information related to user's interaction with the website using individual URLs and treat it as user information. This data will be utilized to provide more accurate and personalized content to users, improve service quality, and gather statistical insights.

Links to Other Sites

INTELLEX HOLDINGS Co.,Ltd. bears no responsibility for the management of information or personal data on sites linked from this website (including banner advertisements and links provided within content). Further, when navigating from this site to another, we advise reviewing the privacy policy of each linked site.

Disclosure Criteria

To maintain transparency and bolster investor confidence, the Intellex Group rigorously adheres to strict criteria for disclosing crucial information. This includes decisions, events, or details related to account settlements that could impact investment decisions. The Intellex Group's disclosure practices are governed by the Rules on Timely Disclosure of Corporate Information set forth by the Tokyo Stock Exchange (TSE) and the Securities and Exchange Law, ensuring consistency and reliability in its communication with stakeholders.

Furthermore, as part of the Intellex Group's unwavering commitment, it adopts a proactive stance in disclosing information beyond the scope of the aforementioned regulations. This proactive disclosure is facilitated through appropriate channels, prioritizing fairness, and accessibility, to effectively cater to its investors' requirements. Timely and widespread dissemination of such information remains paramount, and the Group remains committed to accomplishing this objective through various and appropriate means.

Disclosure Methods

When disclosing significant information covered by the TSE's Rules on Timely Disclosure, the Group adheres strictly to these rules. Information that falls under these rules is registered and disseminated via TDnet, the TSE's Timely Disclosure network system. After registration, the Group promptly distributes the same information to the media and publishes it on its Group website.

Additionally, for information not mandated by the timely disclosure rules, the Intellex Group endeavors, through its Group website and the media, to ensure that the relevant information is released as fairly and promptly as possible.

The Group's Website

The Group's website serves as an accessible platform for individuals seeking information about the Group online. The Intellex Group prioritizes transparent communication by promptly sharing relevant information once it has been made public, although occasional delays may arise due to technical issues or other factors. Therefore, the Group may ask you to regard the information on its website as supplementary.

Additionally, please be aware that while the Intellex Group endeavors to offer comprehensive online information, updates may not always be immediately available on the Group's website, and there may be differences in wording compared to other communication channels.

Forecast

The company information disclosed by the Group regarding its forecasts, reflects the prevailing economic, social, and contextual conditions recognized at the time of disclosure, along with assessments and decisions made by the Group's management team.

However, it is impreative to recognize that these projections may be subject to change without prior notice, influenced by changes in the business landscape. Hence, when evaluating aspects such as the Group's performance, it is advisable not to rely entirely on this information. The Intellex Group advises exercising individual discretion when making investment decisions.

Quiet Period

To safeguard against premature closure of information pertaining to the announcement of quarterly account settlements, the Intellex Group observes a Quiet Period of approximately four weeks preceding the announcement. Throughout this period, the Group refrains from providing comments on the accounts or responding to interviews regarding financial results and earnings forecasts. However, should the Intellex Group identify significant deviations from its projections during the Quiet Period, the Group will promptly disclose the relevant information in accordance with the timely disclosure rules.